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Payment Basics:

Whenever possible, use the systems in place to make purchases to enable quick vendor payments (i.e. P-Cards and Ariba).

There will be many times that vendors will need to invoice us; this is very routine but requires the proper forms to be completed and can take additional time to process (up to 6-8 weeks for new vendors or those with changes).  These forms can be found in the attachment sections.  

To obtain a DocuSign digital signature on the PC form, the provided link is available to ease the DocuSign process flow: https://powerforms.docusign.net/3d29a64f-4ad0-4fe5-8c11-445b1a44540d?env=na2&acct=9ad6adfd-6804-409b-91bc-173cbee909f9&_ga=2.186582176.886017198.1683548039-511351266.1683126226&accountId=9ad6adfd-6804-409b-91bc-173cbee909f9

Effective 10/1/23, authenticated electronic signatures will be accepted on W-9s, Purdue's Sub W-9s and Purdue's EFT/ACH forms. An authenticated electronic signature does not include Purdue's DocuSign.

Please ensure that you select the proper forms to prevent further delays.  As these forms contain sensitve data, they should always be sent via File Locker.

There are four classifications of perspective payees:

• Current Employee 
• Perspective Employee 
• Personal and Small Business (Individual, Sole Proprietor, Single member LLC, Parnerships, S or C Corp)
• Standard Vendor (Anything not listed above)  

After Forms are completed, they should be sent to EOBOC.

• For Sensitive Documents:
  • Send via FileLocker to bvmaxwel 
  • Then send an email to procureeo@purdue.edu notifying them of the sent file (place 'FileLocker' for the start of the subject line)
• For Other Documents:
  • Email procureeo@purdue.edu as attachments

If you have any questions, please contact the Business Office at busproc@purdue.edu as several individual monitor this email.