TRAVEL
Any questions on travel, either domestic or international, for faculty and staff, can be directed to Joan Gardner (jgardner@purdue.edu ), the school travel administrator, or the Purdue Travel office (purduetravel@purdue.edu 765-494-7354).
If assistance is needed planning a trip the University corporate travel contact is
AAA (purduetravel@aaa-alliedgroup.com ) 800-381-0971.
Please note: For employees with no travel card/non-employee/student/student group (10 or more) travel, Purdue has an agreement with AAA to assist with travel arrangements. Please provide the business office the below information and they will obtain Central’s approval for use of the AAA ghost card before travel arrangements can be made. Email busproc@purdue.edu
- Who are the travelers (name and email)
- Purpose of the use of the Travel Ghost Card
- Account to use to reconcile the charges back to
- Estimated cost (if possible)
https://www.purdue.edu/procurement/travel/resources/travel-provider.php
Expense reports need to be reconciled within 120 days after the conclusion of the trip
To ensure expenditures are correctly reported for the University, all travelers are required to submit their travel expense information and receipts within 14 days after returning from a business trip. Expense reports that are not cleared within 120 days are reported as additional wages to the employee and will have resulting tax implications.
Travel cards - if an employee anticipates more than 3 trips in a calendar year, they can obtain a travel card (tcard) to help pay for their travel expenses. Please contact Sandy (Saundra) Johnson at busproc@purdue.edu for further information on this card. An important note on travel cards is that they are to be used by and for the traveler they are assigned to and not for student or other area travel expenses.
